When it comes to online content creation, the tools we choose can greatly impact our productivity. Managing a variety of content like articles and reviews can be challenging. This is where combining Notion with WordPress proves to be beneficial.
Notion provides a collaborative space for planning and teamwork with its versatile templates and team features, making it a popular choice among content creators. On the other hand, WordPress is well-known for its publishing capabilities and wide range of plugins.
By utilizing Notion WP Sync to connect Notion and WordPress, a seamless workflow is created. This allows for efficient content planning in Notion and straightforward publishing on WordPress.
Setting Up Your Workflow Tools
Requirements:
- Notion – Free account available.
- Yoast – Free version accessible.
- Advanced Custom Fields – Free version can be used.
- Notion WP Sync – Requires Notion WP Sync Pro+ version.
- Visit the Notion WP Sync website for pricing details.
Set Up Your Notion Database
In Notion, a database is a dynamic tool that enables users to organize, store, and manage information effectively. Unlike traditional text documents, Notion’s databases offer a more visual and interactive approach to handling data.
You need to organize your data in a table format within Notion. If you’re new to setting up a Notion database, a tutorial is available on creating one.
Setting Up Notion WP Sync
Understanding the connection system of Notion WP Sync is essential for successful content imports. Each type of content import necessitates a specific connection, so thorough planning is vital.
Installing And Activating Notion WP Sync
Note that you cannot have both the free version and a paid version of Notion WP Sync activated simultaneously. Installing the Pro+ version is required for this tutorial.
Follow the steps below to install and activate Notion WP Sync:
- Download the plugin file to your computer.
- Log in to your WordPress dashboard.
- Go to “Plugins” and then “Add New” on the left side menu.
- Click “Upload Plugin” and select the downloaded file.
- Click “Install Now” and then “Activate.”
Creating the Database Connection
Establishing a connection between the Notion database and your WordPress site requires precision. Filtering options in the connection setup allow you to control what content is imported, which is beneficial for managing different stages of content production.
Filtering Your Data
Utilize the Post Status column in the Notion database to select specific items for import during the connection setup. Additional filter groups can be created to accommodate complex workflows involving multiple team members.
Mapping all required fields for post creation, including integrating Advanced Custom Fields, is crucial. Custom fields can be used to provide authors with specific instructions or additional research details.
After mapping contextual information and Yoast SEO data, publish the connection. Initiate the initial sync by clicking the “Sync Now” button. Review the mapping setup in the Posts menu to ensure correct data integration.
Putting the Pieces Together
Notion WP Sync streamlines the process of importing workflow components from Notion to WordPress. Content fields can be mapped to page builders’ templates or directly published from Notion.
Once published, the imported content retains its markup, such as headings, on your WordPress site.
Final Tips
Understanding key aspects of the integration between Notion and WordPress allows for a straightforward workflow. Some essential tips include:
Creating connections: Each import task in Notion WP Sync requires a dedicated data connection.
Author assignment: Set up individual data connections for authors to automatically assign new content based on filters.
Notion database setup with author columnNotion WP Sync filtering options: Filtered on Author Column
Post Status: Define post statuses to control when content gets published or remains pending.
Page Content: Customize CSS and HTML markup under the “Page Content” field in WordPress connections.
In Summary
By integrating Notion and WordPress with Notion WP Sync, content planning in Notion seamlessly transitions into publishing on WordPress. This integration involves database setup, plugin installation, and efficient data connections and content mapping, facilitating a smooth content management process.
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Jessie Brown
Jessie is a former Editor at WP Mayor with extensive experience in the WordPress ecosystem, guiding users towards valuable products and companies.Read more from Jessie Brown